The live commercial picture, project by project.
Cost Value Reconciliation and work-in-progress keep earned value, committed cost and actual spend in one view — so you know your real position before month-end, not after it, and act while there's still time to protect the margin.
What happens next: we show earned-vs-committed-vs-actual on a project shaped like yours, with Xero feeding the numbers.
Earned vs committed vs actual — automatically
The figures come from the orders and invoices already in the system — not a spreadsheet someone remembers to update — so the position you read is the position you're actually in.
Per-project CVR
Earned value against committed (POs/SCOs) and actual cost. Cost pulls from your orders and matched invoices, including Xero where connected — every figure traceable back to a commitment someone approved.
Company-wide WIP
Earned-versus-invoiced rolled up across every active project — the number your board actually wants, ready before the meeting rather than reconstructed after it.
Overspend report
Every line where PO spend has exceeded budget, expandable per line, exportable to CSV — so nothing erodes margin unseen.
Phased billing that always balances
Build invoice schedules that must total exactly 100% — fixed percentages, fixed amounts, or valuation-based on work complete. Then let Vyntworks drive the approvals, so no invoice goes out without the right sign-off.
- Fixed % (e.g. 30-40-30), Fixed £, or Valuation-based phases
- Approval emails every Monday for invoices due in the next 7 days
- Quote → Scheduled → Approved → Authorised lifecycle
- Every invoice line carries its full section path, so nothing reads ambiguously
Authorised once, in your ledger the same day
When an invoice is authorised it lands where your finances live — no re-keying — and the status flows back so you always know where each one stands.
- Push authorised invoices to Xero as drafts, reusing the right contact and revenue account
- Xero status mirrors back — Authorised, Paid and Voided keep Vyntworks in step
- Not on Xero? Render any invoice as a branded PDF or Excel and mark it sent / paid by hand
Set your billing rhythm once — apply it in a click
A payment plan is a named, reusable billing template — your deposit-and-stages pattern saved once. Apply it to any quote and Vyntworks generates both the full invoice schedule and the payment-terms wording that prints on the quote, so you're never rebuilding the same rhythm job by job.
- Stages that map to real billing — deposit, stage payment, completion and retention release, each due on acceptance, a set number of days after invoice, on completion or at month end
- See the terms before you save — a live preview shows the exact payment-terms wording your quote will carry
- By-valuation plans arm the project for monthly applications for payment and set its retention rate automatically
- Edit a plan, and only future quotes change — a schedule already generated on a quote stays exactly as it was
Every company starts with three ready-made plans — 50/40/10, deposit-plus-monthly-valuations-plus-retention, and 100% on completion — to edit or delete.
From valued work to an agreed invoice — one unbroken thread
Each period, value the work, send the application, agree what the client certifies and raise the invoice — with retention handled correctly at every step. Nothing is re-typed between stages, and every figure traces back to the quantities you set.
Value the period
Snapshot each project's valuation for the period from your level quantities. Previously-applied amounts carry forward automatically, and retention is held at the project's rate.
Send the application
Generate a branded submission pack — Excel and PDF, at the detail level the client or QS expects — and email it straight from Vyntworks. The figures are frozen exactly as submitted.
Agree the response
Upload the client's marked-up return and Vyntworks reads their figures line by line, showing yours against theirs with the variance. Keep yours or accept theirs, row by row — nothing changes until you agree it.
Invoice & retention
Raise the payment invoice on a net basis, so retention is never double-deducted. A per-project retention ledger tracks what's held and releases it at practical completion and final account.
Six built-in reports, plus anything you can describe
The same governed data behind the CVR feeds every report — one source of truth, whichever way you slice it.
SKU Report
Find a part code across every quote and project; filter current, archived or live.
Project Compare
Pick multiple projects and export them side by side.
Project Report
Performance with date-filtered charts — Buy, Sell, GP% and GP value.
Sales Report
Every quote in one table, expandable to line items, with summary panels.
Section Analysis
Initial vs current GP by top-level section to spot drift early.
Overspend Report
Lines where PO spend exceeds budget, with per-line detail and CSV.
See your live CVR before month-end.
We'll show you earned-vs-committed-vs-actual on a real project shape, with Xero feeding the numbers.